EXHIBITORS, VENDORS AND SPONSORS NEEDED!

The Newport “Beach Party” is A Celebration of Community.  Promote your company, your brand, products and services to our coastal cliental, while celebrating great food, fun, family, service and community.

Booth spaces are available for one or both days.  Saturday only vendors will be placed among the professional BBQ teams participating in the Newport Beach BBQ Competition & Tasting, a KCBS sanctioned State Championship event.  Sunday only vendors will be placed among the Community Carnival and Family Fun Zone, which replace the Newport Beach BBQ Competition on Sunday.  Booths in The “Beach Party” Village will be surrounded by stage(s) for 2 days of live music, Beer and Wine tasting, a cash bar, picnic tables and Rotary Lounge.

BOOTH OPTIONS

10’ X 10’ booth space Saturday Only                                          $ 300
10’ X 10’ booth space Sunday Only                                            $ 200
10’ X 10’ “Beach Party” Village booth space 2 days                     $ 500

Each paid booth space includes 2 Parking Passes and 4 General Admission Tickets per day.  Power, table and chairs included.  Bring your own pop up tent.  12’X12’ ok.  Tent rental available.  All Food and Beverage sales via “Beach Party” Bucks (tickets) only.  75/25 split applies once the value of the ticket redemption exceeds 2X the placement fee paid.   Custom arrangements available.  Spaces available to accommodate small trailers and food trucks.  Spaces in the “Beach Party” Village limited to 10’ X 10’ unless otherwise approved by Beach Party LLC in writing.   See Terms and Conditions on the Newport “Beach Party” Partner Application Form.

SPONSORSHIP OPTIONS

Your company name will be listed and promoted as a sponsor, and can be co-branded with specific competitions and zones at the Silver, Gold and Platinum levels.  The following options are guidelines, and each package can be customized to meet your needs.  Your support is vital to help us help others.  Thank you for your support!

Bronze Sponsor                                                             $ 1,000

  • Exhibitor booth space – 2 days
  • (2) Parking passes per day
  • (10) General Admission tickets per day
  • (2) VIP tickets per day
  • Promoted as NBP Partner on website, advertisements, volunteer t-shirts, signage, social media

Silver Sponsor                                                               $   2,500

  • Exhibitor booth space(s) – 2 days
  • (5) Parking passes per day
  • (25) General Admission tickets per day
  • (5) VIP tickets per day
  • Promoted as NBP Partner on website, advertisements, volunteer t-shirts, signage, social media
  • Signage at the event

Gold Sponsor                                                                 $   5,000

  • Exhibitor booth space(s) – 2 days
  • (10) Parking passes per day
  • (50) General Admission tickets per day
  • (10) VIP Tickets per day
  • Promoted as NBP Partner on website, advertisements, volunteer t-shirts, signage, social media
  • Signage at the event
  • Named as Sponsor of: Family Fun Zone or both the Community Carnival and Lunch for Special Olympics Family Appreciation Day

Platinum Sponsor                                                         $   10,000

  • Exhibitor booth space(s) – 2 days
  • (20) Parking passes per day
  • (100) General Admission tickets per day
  • (20) VIP tickets per day
  • Promoted as NBP Partner on website, advertisements, volunteer t-shirts, signage, social media
  • Signage at the event
  • Named as Sponsor of: BBQ Competition, or both the Beer and Bands Competitions
  • As negotiated

Sponsor a competition or zone:
Newport Beach BBQ Competition                              $ 10,000
Newport Beach Bands Competition                           $ 7,500
Newport Beach Beer Competition                             $ 2,500
Family Fun Zone                                                       $ 5,000
Community Carnival                                                 $ 1,500
Lunch Sponsor for Special Olympics                          $ 3,500

For each $500 in sponsorship, receive; 2 parking passes, 10 general admission tickets and 2 VIP tickets per day

TERMS AND CONDITIONS:

A Temporary Business License is REQUIRED from the City of Newport Beach for any vendors selling anything, including food and beverages.  Beach Party LLC will facilitate obtaining the licenses for the event.

ALL Food and Beverage sales and giveaways must be approved by Beach Party LLC before registering for the event.  No CASH transactions allowed for Food and Beverage sales.  All Food and Beverage sales conducted via “Beach Party” Bucks (tickets) ($1 value each).  Each vendor decides how much to charge for each item.  75/25 split:  Beach Party LLC will pay 75 cents for each ticket redeemed.

CRAVEN EXEMPTION:  The Newport “Beach Party” qualifies for a Craven Exemption, therefore no special food handling equipment is required.  All vendors subject to inspection by the Health Department.

BRING YOR OWN branded 10’ X 10’ to 12’ X 12’ pop-up tent.  A Table and 2 chairs will be provided.  Tent rental available.  Electricity is available in most areas.  No music, microphones, noisemakers, strobe lights, flashers, etc… allowed.

Beach Party LLC, at our sole discretion, reserves the right to refuse and/or refund any event registrations for Exhibitors, Vendors and Sponsors which message, products or services are not appropriate for our family friendly event.  Restrictions include but are not limited to organizations which are Religious or Political in nature, include products which support drug use, smoking, vaping, or any similar, and any companies or organizations which collect names to sell them to other companies or independent contractors for any reason.

CANCELLATIONS / REFUNDS:  Cancellations received in writing by June 01, 2016 will receive a full refund less a $25 processing fee.  No Refunds will be issued for cancellations received after June 1st.

WAIVER OF LIABILITY:  In consideration of my participation in Newport “Beach Party” and related events, intending to be legally bound thereby, I hereby for myself, my heirs, executors, and administrators, waive and release any and all rights and claims for damages I may have against Newport “Beach Party” LLC and any or all of their representatives, successors, and assigns for any and all injuries suffered by myself, my heirs, executors, and administrators with respect to the Newport “Beach Party”.  Furthermore, I hereby grant full permission to the Newport “Beach Party” organizers and/or agents authorized by them and to each of the entities and individuals listed above, to use any photographs, videotapes, recordings, or any other record of the event for any legitimate purpose. I authorize personnel for the event to call medical care for me and/or to transport me to a medical facility or hospital of their choosing if, in the opinion of such personnel, medical attention is needed. In addition, I agree to abide by all the rules of Newport “Beach Party” and hereby assume full legal liability and responsibility for the behavior of myself and any of my guests.

REGISTER ONLINE, BY PHONE OR MAIL/EMAIL

By registering online, I agree to the Terms and Conditions.

Please contact us before you register to ensure there are no conflicts with other vendors or exhibitors.  We are happy to work with you to ensure you have the space and placement you need to be successful.